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Features

Solar Project Tracking

Every solar project is tracked in 13 stages on a single customer card, from the first meeting to handover.

Overview

From Sale to Commissioning in One Record

In PVAGE, each customer's project follows the industry's standard flow in 13 stages. Every stage has a status, an owner, start and completion dates and a note; overall progress is shown as a percentage.

For companies delivering turnkey (EPC) solar projects, sales, the grid application, procurement, installation and commissioning move forward in the same record. The contract, payments and field jobs sit on the same customer card, so collections and site progress are seen together.

What Is on the Customer Card?

  • Site surveys and survey reports
  • Proposals with their status and amounts
  • Direct links to roof design and mounting calculation
  • Contracts
  • Payments: contract amount, total paid and remaining balance
  • 13-stage project progress
  • Planned and completed jobs for the customer
  • Free-form notes
13 Stages

Every Step of the Project on Record

The stages are grouped into four phases. Each stage records a status, the person responsible, dates and a note.

01–04 · Sales

  • First meeting: needs analysis
  • Site survey: site visit
  • Design: panel layout
  • Proposal: price presentation

05–07 · Official Process

  • Contract: preparation and signature
  • Grid application: distribution company
  • Project approval: engineering project

08–10 · Implementation

  • Procurement: material order
  • Installation: mechanical installation
  • Electrical & test: connection and testing

11–13 · Commissioning

  • Meter & acceptance: bidirectional meter
  • Commissioning: net metering
  • Handover: warranty certificate
Contract and Payments

From Proposal to Contract, from Contract to Payment

Contract

  • An approved proposal is turned into a contract in one step
  • The company's own contract template is used
  • Customer, company, total capacity and amount are filled in automatically
  • Panels, inverters, batteries, mounting and cables are listed with the quantities in the proposal
  • Contract status is updated and searchable in the list

Payment Tracking

  • Payment amount, date and receipt number
  • Payment method: cash, credit card, bank transfer, cheque
  • Automatic remaining balance against the contract amount
  • Payments and project stage on the same card

Team and Tasks

  • Shared team task list with assignment and due dates
  • Installation jobs are planned in the work schedule and assigned to staff
  • Conflict warning when the same person gets a second job on the same day
  • Every job status change is stored with who made it and when
Why It Matters

Why Track It on One Card?

When a customer's survey, proposal, contract, payments and field jobs live in separate files, "which stage is this project at" becomes a phone call. In PVAGE the stage, the owner and the remaining balance are on one screen, and an approved proposal flows into the contract, the work schedule and the warehouse issue without re-entering data.

Other Features

What You Can Do with PVAGE

Customer & Project Tracking

One customer card from lead to handover, with payment tracking and 13-stage project progress.

Learn more

Proposals & Contracts

Corporate proposal documents with materials, labour and margins; online customer approval and one-step contract generation.

Learn more

Work Schedule & Calendar

Assign field jobs to your team, plan them on a map and follow up with email and SMS reminders.

Learn more

Warehouse & Inventory

Stock levels, goods in and out and weighted average cost; proposal items are deducted from stock automatically.

Learn more
See all features
See It Live

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